Managing business finances efficiently requires clear, professional invoicing. Bid-n-Invoice Basic Invoice provides a straightforward solution for creating, sending, and tracking bills. This step-by-step guide covers everything needed to master the platform and accelerate payments. Set Up the Company Profile
Establishing a professional brand identity is the first step. Navigating to the settings menu allows for the input of core business details. Upload logo: Add a high-resolution image file. Enter contact info: Input the official business name. Add address: Include the physical or mailing address. Insert tax details: Provide the tax ID or VAT number. Configure Default Settings
Configuring global preferences saves time on future individual invoices. Standardizing these elements ensures consistency across all client communications. Set payment terms: Choose standard intervals like Net 30. Select currency: Pick the primary operating currency.
Define payment methods: List accepted options like bank transfers.
Draft email templates: Write standard accompanying message text. Create a New Invoice
The core functionality involves generating individual billing documents. Clicking the “New Invoice” button opens a blank template.
Assign unique numbers: Utilize a sequential tracking system. Select issue date: Record the exact day of generation. Set due date: Establish the final deadline for payment. Link the client: Select or create a customer profile. Add Line Items
Accurate itemization prevents billing disputes and clarifies charges for clients. Each product or service requires distinct documentation. Description: Write clear details of work performed. Quantity: Input the exact number of units. Rate: Enter the price per individual unit. Tax application: Toggle relevant tax rates per item. Review and Send
Thorough verification prevents embarrassing errors before document transmission. The platform offers multiple delivery methods for convenience. Preview document: Check the layout for visual errors.
Verify calculations: Double-check subtotal and grand total figures. Select delivery: Send via direct email or link. Attach PDFs: Include a downloadable file for records. Track and Manage Payments
Monitoring the status of sent documents ensures healthy business cash flow. The dashboard provides real-time updates on client actions. Monitor status: Track opened, pending, or paid invoices.
Send reminders: Automated alerts prompt overdue client payments. Record payments: Manually mark entries when cash arrives.
Export data: Transfer financial records directly to accounting.
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